Time Management

1 Day

Introduction

Personal time management skills are essential for professional success in any workplace. Those able to successfully implement time management strategies are able to control their workload rather than spend each day in a frenzy of activity reacting to crisis after crisis. These highly effective individuals are able to focus on the tasks with the greatest impact to them and their organisation.

Our Time Management workshop will cover strategies to help you learn these crucial strategies. Your will be given a skillset that includes personal motivation, delegation skills, organisational tools, and crisis management. We’ll cover all this and more during this workshop.

Programme Objectives:

• Plan and prioritise each day’s activities in a more efficient, productive manner
• Overcome procrastination quickly and easily
• Handle crises effectively and quickly
• Organise your workspace and workflow to make better use of time
• Delegate more efficiently
• Use rituals to make your life run smoother
• Plan meetings more appropriately and effectively

Method and Approach

This programme will involve the use of slides, handout material, work manual with all instructor notes and slides, examples of best practice, appropriate videos and appropriate video material.

The use of flip-charts, syndicate workshops and reporting back sessions will encourage a fully participative and enjoyable event. Delegates will be encouraged to participate actively in relating previous work experiences.

Who Should Attend

If the following applies to you then you will benefit from this course:

• You need to get the most value from every hour at work
• You need to work to tight deadlines
• You need to work intelligently in a sometimes chaotic environment
• You work with people who sometimes occupy your time without adding value to your day.
• You find yourself having a “busy but non-productive day”.
• You find yourself being too easily distracted by non-important things
• You have trouble with the sheer volume of work that you have to do.
• You have a boss that interferes too much with your day.
• You tend to spread yourself too thinly across too many tasks simultaneously, and therefore make little progress on them, instead of remaining more focused on a restricted number of high value tasks and making good progress on the most important things.

Course Content

This one-day workshop will cover the following subjects:

Module One: Getting Started

• Introduction to the workshop
• Workshop Objectives

Module Two: Goal Setting

• The Three P’s
• M.A.R.T. Goals
• Prioritising Your Goals
• Visualisation

Module Three: Prioritising Your Time

• The 80/20 Rule
• The Urgent Versus Important Matrix
• Assertiveness

Module Four: Planning Wisely

• Creating Your Productivity Journal
• Maximising the Power of Your Productivity Journal
• The Glass Jar: Rocks, Pebbles, Sand, and Water
• Chunck, Block, and Tackle
• Ready, Fire, Aim!

Module Five: Tackling Procrastination

• Why We Procrastinate
• Nine Ways to Overcome Procrastination
• Eat That Frog!

Module Six: Crisis Management

• When the Storm Hits
• Creating a Plan
• Executing the Plan
• Lessons Learned

Module Seven: Organising Your Workspace

• De-Clutter
• Managing Workflow
• Dealing with E-mail
• Using Calendars

Module Eight: Delegating Made Easy

• When to Delegate
• To Whom Should You Delegate?
• How Should You Delegate
• Keeping Control
• The Importance of Full Acceptance

Module Nine: Setting a Ritual

• What is a Ritual?
• Ritualising Sleep, Meals, Exercise
• Examples of Rituals
• Using Rituals t Maximise Time

Module Ten: Meeting Management

• Deciding if a Meeting is Necessary
• Using the PAT Approach
• Building the Agenda
• Keeping Things on Track
• Making Sure the Meeting Was Worthwhile

Module Eleven: Alternatives to Meetings

• Instant Messaging and Chat Rooms
• Teleconferencing
• E-mail Lists and Online Groups
• Collaborating Applications

Module Twelve: Wrapping Up

• Words from the Wise
• Lessons Learned
• Completion of Action Plans and Evaluations