Organisational Skills

2 Days

Introduction

Organising is not just about removing clutter, but also includes planning and prioritising. The ultimate aim of improving your organisational skills is to improve your productivity and reduce wasteful activities.

Developing good organisational skill is an investment that will provide benefits for years. To be efficient means to be organised. These skills will filter through all aspects of your professional and personal life. Throughout this workshop you will be given the tools necessary in developing better organisational skills.

Through our Organisational Skills course you will benefit from improved productivity, better management, and an overall increase in professional growth.

Every day people waste numerous hours looking for items. So stop looking for those important items, and start knowing where they are by getting organised.

Programme Objectives:

• Examine current habits and routines that are not organised
• Learn to prioritise your time schedule and daily tasks
• Determine ways of storing information and supplies
• Learn to organise personal and work space
• Learn to resist procrastination
• Make plans to stay organised in the future

Method and Approach

This programme will involve the use of slides, handout material, work manual with all instructor notes and slides, examples of best practice, appropriate videos and appropriate video material.

The use of flip-charts, syndicate workshops and reporting back sessions will encourage a fully participative and enjoyable event. Delegates will be encouraged to participate actively in relating previous work experiences.

Who Should Attend

This programme is an essential for all managers, supervisors, team leaders, shift leaders and support staff. No matter what your department or job function, being well organised pays off – for both the employer and the employee!

Course Content

This two-day course will cover the following subjects:

Module One: Getting Started

• Introduction to the course
• Workshop Objectives

Module Two: Remove the Clutter

• Just Do It
• You Don’t Have to Keep Everything
• Three Boxes: Keep, Donate, and Trash
• A Place For Everything And Everything In Its Place
• Case Study
• Module Two: Review Questions

Module Three: Prioritise

• Write It Down
• Urgent/Important Matrix
• Divide Tasks
• 80/20 Rule
• Case Study
• Module Three: Review Questions

Module Four: Scheduling Your Time

• Have a Master Calendar
• Setting Deadlines
• Remove or Limit the Time Wasters
• Coping With Things Outside of Our Control
• Case Study
• Module Four: Review Questions

Module Five: To Do Lists

• Use a Day Planner
• Finish What You Start
• Focus on the Important
• Do Quick Tasks Immediately
• Case Study
• Module Four: Review Questions

Module Six: Paper and Paperless Storage

• Find a System that Works for You
• Make it Consistent
• Make it Time Sensitive
• Setting up Archives
• Case Study
• Module Six: Review Questions

Module Seven: Organisation Your Work Area

• Keeping Items Within Arm’s Reach
• Only Have Current Projects on Your Desk
• Arranging Your Drawers
• Organise to Match Your Workflow
• Case Study
• Module Seven: Review Questions

Module Eight: Tools to Fight Procrastination

• Eat That Frog!
• Remove Distractions
• Give Yourself a Reward
• Break Up Large Tasks
• Case Study
• Module Eight: Review Questions

Module Nine: Organising your Inbox

• Setting up Delivery Rules
• Folder and Message Hierarchy
• Deal with Email Right Away
• Flag and Highlight Important Items
• Case Study
• Module Nine: Review Questions

Module Ten: Avoid the Causes of Disorganisation

• Keeping Everything
• Not Being Consistent
• Not Following a Schedule
• Bad Habits
• Case Study
• Module Ten: Review Questions

Module Eleven: Discipline is the Key to Stay Organised

• Stay Within Your Systems
• Learn to Say No
• Have Organisation Be Part of Your Life
• Plan for Tomorrow, Today
• Case Study
• Module Eleven: Review Questions

Module Twelve: Wrapping Up

• Words from the Wise
• Lessons Learned
• Completion of Action Plans and Evaluations