Effective Meeting Management

1 day

Introduction

Effective meetings are an essential tool for achieving and delivering overall business objectives. However, meetings can, and often do, fail to deliver for many reasons: poor planning, lack of clear outcomes, poor communication, lack of respect amongst attendee are just a few. To ensure a meeting is effective and achieves the intended goals and objectives, it is important to get the fundamentals right; this includes thorough planning and effectively managing the meeting from beginning to the end. This course will provide delegates with a framework and a process to effectively plan a meeting and follow it through to conclusion.

Programme Objectives

The course will achieve the following objectives:

• Initiate, plan and define the meeting‰Ûªs purpose
• Develop skills to manage and conduct productive meetings
• Develop and use meeting ground rules
• Use the ‰ÛÏMeeting Advantage Planner‰Û to schedule follow-through
• Review the meeting for improvements

Method and Approach

This programme will involve the use of slides, handout material, work manual with all instructor notes and slides, examples of best practice and appropriate video/DVD material. The use of flip-charts, syndicate workshops and reporting back sessions will encourage a fully participative and enjoyable event. Delegates will be encouraged to participate actively in relating previous work experiences.

Duration

1 day

Who should attend?

This programme is designed for all managers, leaders and professionals who wish to arrange and conduct meetings efficiently and effectively in order to achieve the desired results.

Course Content

This one-day course will cover the follow subjects:

• Develop standards required to make a meeting effective highly-focus meetings
• Use a three-step process to implement standards and show how to plan, manage and follow-up a meeting
• How to make effective use of a meeting planner
• An understanding and use of the seven steps to frontload high-focus meetings
  • Define what matters most in the meeting‰ÛÓthe overall goal
  • Set specific objectives
  • Decide if the meeting is justified
  • Select meeting methods to achieve your objectives
  • Identify the team members and their responsibilities
  • Consider logistics
  • Notify team members of the meeting
• Develop and use a code of conduct‰Û¬to maintain control of a meeting and yet allow attendees to air their opinions and suggestions openly
• Play your role productively‰Û¬to ensure all goals and objectives of the meeting are met
• Use meeting methods that best serve your objective
• What to do after the meeting‰Û¬and ensure all actions and follow-ups are addressed accordingly
• How to use a Meeting Advantage Planner to time-activate follow-through
• How to review and conclude a meeting effectively
• Review the meeting for improvements

To discuss your training requirements and how this course can work for you, please contact us.