Project Management Basics

1 Day

Introduction

In the past few decades, organisations have discovered something incredible: the principles that have been used to create enormous successes in large projects can be applied to projects of any size to create amazing success. As a result, many employees are expected to understand project management techniques and how to apply them to projects of any size.

The Project Management workshop will give participants an overview of the entire project management process, as well as key project management tools that they can use every day. Working with project planning documents, such as needs assessments, risk management plan, and a communication plan will provide benefits throughout your organisation.

Programme Objectives:

• Define projects, project management, and project managers
• Identify the five process groups and nine knowledge areas as defined by the PMI
• Describe the triple constraint
• Perform a project needs assessment and write goals, requirements, and deliverables
• Create key project documents.
• Build a project schedule by estimating time, costs, and resources
• Understand and use the work breakdown structure
• Create project planning documents, such as a schedule, risk management plan, and communication plan
• Use planning tools, including the Gantt chart, network diagram, and RACI chart
• Establish and use baselines
• Monitor and maintain the project
• Perform basic management tasks, including leading status meetings and ensuring all documents are complete at the end of the project

Method and Approach

This programme will involve the use of slides, handout material, work manual with all instructor notes and slides, examples of best practice, appropriate videos and appropriate video material.

The use of flip-charts, syndicate workshops and reporting back sessions will encourage a fully participative and enjoyable event. Delegates will be encouraged to participate actively in relating previous work experiences.

Who Should Attend

All personnel whose work directly or indirectly supports projects, including entry-level project/ program managers and all personnel who can improve the efficiency of their day-to-day work by applying modern project management concepts and methods.

Course Content

This one-day workshop will cover the following subjects:

Module One: Getting Started

• Introduction to the workshop
• Workshop Objectives

Module Two: Key Concepts (I)

• What is a Project?
• What is Project Management?
• What is a Project Manager?

Module Three: Key Concepts (II)

• About the Project Management Institute (PMI)
• About the Project Management Body Of Knowledge (PMBOK)
• The Five Process Groups
• The Nine Knowledge Areas
• The Triple Constraint

Module Four: Initiation (I)

• Identifying Your Stakeholders
• Assessing Needs and Wants
• Setting a SMART Project Goal
• Creating Requirements and Deliverables

Module Five: Initiation (II)

• Creating a Statement of Work
• Completing the Project Planning Worksheet
• Completing the Project Charter

Module Six: Planning (I)

• Managing Expectations
• Creating a Task List
• Estimating Time
• Estimating Resources
• Estimating Costs

Module Seven: Planning (II)

• Building the Work Breakdown Structure
• Creating the Schedule
• Creating a Risk Management Plan
• Creating a Communication Plan

Module Eight: Planning Tools

• The Gantt Chart
• The Network Diagram
• Using a RACI Chart
• Going the Extra Mile: Microsoft Project

Module Nine: Executing the Project

• Establishing Baselines
• Monitoring Project Progress
• Triple Constraint Reduction Methods

Module Ten: Maintaining and Controlling the Project

• Making the Most of Status Updates
• Managing Change
• Monitoring Risks

Module Eleven: Closing Out

• Preparing for Closeout
• Celebrating Successes
• Learning from Project Challenges
• Scope Verification
• A Final To-Do List

Module Twelve: Wrapping Up

• Words from the Wise
• Lessons Learned
• Completion of Action Plans and Evaluations